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Rooms

Overview​

Rooms are physical spaces where courses are held. Manage room availability, capacity, and equipment.

Purpose​

Configure and manage rooms for optimal scheduling.

Prerequisites​

  • Admin access
  • List of available rooms with details

Step-by-step Guide​

Adding a Room​

  1. Navigate to Rooms
  2. Click Add Room
  3. Enter room details:
    • Name: Room identifier (e.g., "Room 101")
    • Building: Building name
    • Capacity: Maximum students
    • Type: Classroom, Lab, Auditorium, etc.
    • Equipment: List available equipment
  4. Click Save

Setting Room Availability​

  1. Select the room
  2. Click Availability
  3. Set available time slots for each day
  4. Save changes

Managing Equipment​

Track available equipment per room:

  • Projector
  • Whiteboard
  • Computer lab
  • Audio system
  • Video conferencing

Best Practices​

  • Accurately record room capacities
  • Update equipment lists regularly
  • Set realistic availability windows
  • Consider accessibility requirements

Common Mistakes​

  • Overbooking rooms beyond capacity
  • Not updating availability for maintenance
  • Forgetting to account for room setup time